Every tool your team needs.
Nothing you don't.
Mkandarasi is purpose-built for procurement — AI analysis that cuts bid prep time, monitoring that replaces daily portal checks, and collaboration tools that keep teams aligned from discovery to submission.
AI Mode — Ask Anything. Get a Real Answer.
Stop navigating filters and forms to find what you need. AI Mode is a conversational procurement assistant built directly into the platform. Type a question in plain language, and it queries live tender data and streams a contextual response in real time.
- Natural language queries against live procurement data
- 9 built-in intent types: filtering, eligibility Q&A, checklists, market intel, document gaps, and more
- Real-time streaming responses — no waiting for page loads
- Persistent conversation history across sessions
- Token-based usage with monthly quotas per plan
Try asking
"Which tenders close this week that my company qualifies for?"
"What documents do I need for tender #142?"
"Which sectors have the most open tenders right now?"
"Compare requirements in tenders #45 and #78"
Found 4 tenders matched to your profile:
- 🔴 Supply of Medical Equipment — 2 days
- 🟡 IT Infrastructure Upgrade — 5 days
- 🟡 Office Furniture Supply — 6 days
+1 more. Shall I analyse any of these?
AI Analysis — Sample Output
3 action items flagged
- Tax Compliance Certificate expiring in 8 days
- Liability clause 14.3 — recommend negotiation
- Performance bond missing from document vault
AI Tender Analysis — Know Before You Start
Upload a tender PDF. Select your company documents. In 2–5 minutes, four AI agents have checked your eligibility, extracted every submission requirement, and flagged contract clauses worth negotiating — cross-referenced against your own compliance library.
- Eligibility scoring against your company profile
- Automated submission checklist from the tender document
- Compliance gap analysis versus your document vault
- Contract risk review with suggested clause rewrites
- Persistent analysis results linked to each tender
Tender Discovery — One Place for Every Opportunity
Browse a continuously updated feed of active public, private, and institutional tenders. Filter by category, value, procurement method, and deadline. Save searches and get directly to the tenders worth your team's time.
- Search by keyword, category, and sector
- Filter by procurement value, method, and deadline
- View full tender documents and requirements
- Public, private, and NGO procurement in one feed
Supply of Medical Equipment
4d leftNational Health Services Authority
HealthcareRoad Construction & Rehabilitation
11d leftNational Roads Authority
InfrastructureICT Systems Integration
19d leftMinistry of Digital Affairs
TechnologyUpdated daily from verified portals
New match — ICT & Software
ICT Infrastructure Upgrade
Regional Development Authority · 8 days left
Software Licensing & Support
Financial Services Regulator · 14 days left
2 new matches in the last 24 hours
Smart Monitoring — Set It Once, Never Miss Again
Create monitoring profiles with keywords, categories, and sectors that match your business. Mkandarasi watches every procurement portal and sends you an alert the moment a relevant tender is published — no daily manual searches required.
- Multiple customisable profiles per company
- Keyword and category-based matching
- Instant in-app and email notifications
- Deadline reminders for tenders in your watchlist
AI Bid Assistance — From Blank Page to Strong Proposal
Analysis tells you what you need. Bid Assistance helps you produce it. Generate submission checklists from the tender document, get AI answers on specific clauses, identify missing documents, and use reusable templates to accelerate your response.
- Submission checklist extracted directly from the tender
- AI Q&A on any tender clause or scoring criterion
- Document gap analysis against your compliance library
- Reusable bid templates for faster proposal writing
Submission Checklist — Auto-generated
- Company registration certificate
- Tax compliance certificate (valid)
- Audited accounts — last 3 years
- Performance bond from bank
- Signed bid declaration form
- Technical proposal (max 20 pages)
Document Vault
Tax Compliance Certificate
Expires Jun 12, 2026
Business Registration
No expiry
CR12 Director List
Expires Apr 3, 2026
AGPO Certificate
Expired Jan 15, 2026
Document Vault — Never Scramble for a Certificate Again
Store every compliance document in one organised library. Track expiry dates for certificates, licences, and permits. The AI analysis engine cross-references your vault automatically against each tender's requirements.
- Categorised document library per company
- Expiry tracking with proactive renewal alerts
- Attach documents directly to bid workspaces
- Automatically cross-referenced during AI analysis
Bid Workspaces — Your Whole Team, One Shared View
Move any tender into a bid workspace and invite your team. Assign tasks, track document collection, collaborate on proposal sections, and see exactly where each bid stands — without email threads or shared drives.
- Invite team members with role-based access
- Manage bids across multiple companies
- Task assignment and progress tracking
- Shared document collection and review
Active Bid — ICT Infrastructure Upgrade
Performance bond — request from bank
Technical proposal — first draft
Update company profile in vault
Tax certificate renewal
Procurement Request Management — RFI, RFP, and RFQ in One System
Create and manage the full spectrum of procurement requests from a single dashboard. Standardised workflows ensure every process is consistent, documented, and auditable from first notice to contract award.
- Issue Requests for Information (RFI) for market engagement
- Create structured Requests for Proposals (RFP)
- Manage Requests for Quotations (RFQ) end-to-end
- Configurable workflow stages per request type
- Supplier response collection and deadline management
From market engagement to formal sourcing — one consistent system.
Prequalification Panel
Apex Construction Ltd
Score: 88/100
TechSolutions Kenya
Score: 74/100
FastBuild Contractors
Score: 62/100
Supplier Prequalification — Build a Verified Supplier Roster
Run structured prequalification exercises entirely on-platform. Define eligibility criteria, collect applications and documents from suppliers, score submissions with your panel, and maintain a live approved supplier register.
- Configurable criteria per prequalification group
- Online application and document submission portal
- Evaluation panel scoring and structured review
- Approved supplier register with re-qualification reminders
Vendor Management — Complete Supplier Visibility
Maintain a live, searchable database of every supplier your organisation has ever engaged with. Track documents, performance history, contract engagements, and compliance status — all in one place.
- Centralised vendor directory with full profiles
- Document and compliance status per vendor
- Performance notes and contract history
- Approved supplier list and blacklist management
Documents · history · compliance · contracts
Every action logged with timestamp and user
Compliance & Audit Trail — Procurement That Holds Up to Scrutiny
Every action on the platform — from publishing a tender to awarding a contract — is logged with a full timestamp, user identity, and change record. Meet procurement regulations with an immutable audit trail that supports both internal governance and external reviews.
- Immutable audit log for every procurement action
- User-level activity tracking across all workflows
- Exportable records for compliance and regulatory reviews
- Automated compliance checks at each workflow stage
Built on a secure, scalable foundation
Every feature on the platform is backed by robust infrastructure — so your team can focus on procurement, not administration.
Role-Based Access Control
Define exactly what each team member can view, edit, and approve. Granular permissions prevent accidental changes and keep sensitive data protected.
Secure Document Storage
All documents are encrypted at rest. Access is logged per user and organisation, and you control who can view or download each file.
Multi-Organisation Support
Manage multiple companies from one account. Each organisation has fully isolated data, document vaults, monitoring profiles, and bid workspaces.
Mobile-First Experience
The full platform — tender browsing, AI analysis, bid workspaces, and notifications — works on smartphones and tablets with no separate app required.
Flexible Payment Methods
Subscribe using M-Pesa, Airtel Money, Pesapal, or bank card. No international card required. Pay monthly or annually.
Real-Time Notifications
Instant in-app and email alerts for new matching tenders, submitted responses, deadline reminders, team task assignments, and approval requests.
Analytics & Reporting
Visual dashboards for bid win rates, pipeline value, tender success by category, team activity, and procurement spend — updated in real time.
Contract Management
Track awarded contracts from issuance to completion. Log milestones, deliverables, amendments, and contract value — all linked to the original procurement record.
Custom Supplier Portal
Procuring entities can present a branded supplier portal with their own logo and colour scheme — professional first impression, zero additional setup.
Stop guessing. Start winning with intelligence.
Create a free account in under two minutes. Discover matching tenders, analyse documents with AI, and build a stronger procurement operation — starting today.